SALAMAT Charity Health and Safety Policy

Safety/Safeties

Definition: The Safety The SALAMAT Charity is adopting is the “state of being safe, the freedom from the occurrence of risk, injury or loss”.
SALAMAT charity organisation affirms that it will comply with the Health and Safety, in Act 1974 which is the basis for all health and safety in the UK, in its medical convoy missions and all other SALAMAT activates.
The Overall responsibility for health and safety lies with SALAMAT Trustees registered with charity commissioners in UK. Day to day heath and safety responsibility is shared by the SALAMAT executives and other nominated individuals to takes roles in managing the medical convoys
A local phone numbers, at least two, are given to volunteers to dial if there is an accident requiring first aid. If less urgent is to contact any of the trustees or executives nominated to be in charge
SALAMAT makes the volunteers aware of the local gas safety and electricity safety and stipulate that participants must adhere to these local regulations
  • Identify ways that are consistent with legislation, policies and procedures for maintaining own and others’ health and safety
  • Define the meaning of hazard, risk and risk assessment
  • Hazard is anything with the potential to cause harm. For example, uneven or wet floors or cables stretched across walkways.
  • Risk is the likelihood and consequences of that harm occurring.
  • Recognise common work place hazards (including: electricity, slips and trips, falls, chemicals and substances, stress, physical and verbal abuse, traffic routes, display screen equipment (DSE), workstations and the working environment)
  • Identify how risks can be managed through balanced and appropriate preventive and protective measures
  • List how to apply and promote safe working practices specific to job roles and/or responsibilities and the actions you should take to ensure patient safety
  • Explain the importance of reporting health and safety concerns and the various ways of reporting

SALAMAT Charity Health and Safety

This outlines the approach SALAMAT takes to ensuring the health and safety of members and volunteers working for SALAMAT. Crucially this health and safety policy displays SALAMAT commitment to health and safety while giving instructions and information to members, volunteers, and those benefiting from SALAMAT charity work.

This document shall provide:

  • A statement on the general policy of health and safety of SALAMAT and what should be achieved through its implementation
  • The responsibilities of relevant persons for specific actions to ensure compliance with health and safety regulations; and
  • What arrangements shall be made by SALAMAT in practical terms in order to ensure compliance and implementation of the policy?

How to use this document

This document is made easy, available and accessible on SALAMAT website, in form of handout where applicable and communicates verbally several times during the medical convoys. It is also communicated to all SALAMAT partners in Sudan. SALAMAT may email a health and safety policy to volunteers who are participating in the medical convoys before starting the work in Sudan.
All those connected with the SALAMAT work in anyway can easily see the commitment SALAMAT has made to upholding standards of health and safety.
SALAMAT ensures the participants acceptance of and delivery of this policy in any SALAMAT charity work
For this Health and Safety policy to be valid and effective it signed and dated by 3 senior members of SALAMAT, namely, SALAMAT chairperson and SALAMAT charity Secretary General and another Trustee. SALAMAT aims are to ensure, responsibilities and arrangements contained within this document are carried out.
This policy is revised or altered at any every two years and these revisions and alterations are communicated effectively to members and volunteers at the earliest opportunity.
This policy is revised or altered at any every two years and these revisions and alterations are communicated effectively to members and volunteers at the earliest opportunity.

Applicable Law

Health and Safety at Work Act 1974;
Management of Health and Safety at Work Regulations 1999;
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.

The management of Health and Safety

1- SALAMAT Health Safety Policies

1 The Management of Health and Safety
1. SALAMAT Health & Safety Management
1.1. SALAMAMT makes the ‘assessments of risks’ of the health and safety for its workforce at the destination it is going to in Sudan and to act upon risks to identify, so as to reduce them. SALAMAT collects and shares information with its partners in The Sudan; (SALAMAT Sudan and Secretarial of Sudanese Working Abroad -SSWA). SALAMAT also takes safety and security information from the State government and local police force and security. It gather information from colleagues doctors and from the national media and independent news and papers
1.2. SALAMAT appoints and nominates a competent person/s to oversee the mission health and safety, from the Trustees and executives
2.
2.1. SALAMAT provides volunteers with information on health and safety
2.2. SALAMAT operates a written, verbal health and safety policy reminder at daily evening meetings during the convoys

2- The Health and Safety regulations 1992, Display Screen Equipment (DSE)

2.3. SALAMAT makes risk assessment for users using DSE and reduce their risks identified (However this is a very small number)
2.4. SALAMAT ensure DSE users take adequate breaks
2.5. SALAMAT encourages user to consult their doctors or ophthalmologist or ensuring checking their eye sight and have eye tests, if they feel unwell and to report this to SALAMAT immediately
2.6. SALAMAT continues to provide health and safety information to volunteers
2.7. SALAMAT ensures providing convenient furniture (e.g. desk, chair, etc.);

3- The Personal protective equipment during the convoys

2.8. This is applicable only in a very limited scale and is very limited. Universal standards are observed in all medical procedures, eg gloves, goggles, footwear where applicable and necessary overall and protective surgical clothing. All these items are provided free of changes
2.9. Insecticide are provided to use at rooms where necessary
2.10. Participants are encouraged and reminded to take their prophylactic antimalarial tablets in endemic areas
2.11. Participants are asked to take their vaccination well before departure and this is included in their invitation letter
2.12. Necessary information on any equipment in use is made available for all users, particularly if they are not familiar with them

4- The Manual Handling

2.13. SALAMAT avoids, as far as is reasonably practicable the need for volunteers to undertake any manual handling activities involving risk of injury, make assessments of manual handling risks, and try to reduce the risk of injury. The assessment consider the task, the load and the individual’s personal characteristics (physical strength, etc.); and provide participants with information on the weight of each load This is largely inapplicable to SALAMAT tasks.

5-The Provision and use of work equipment

2.14. SALAMAT main provisions to volunteers in this respect:

  • SALALMAT ensures the safety and suitability of work equipment for the purpose for which it is provided;
  • properly maintain the equipment, irrespective of how old it is;
  • provide information, instruction and training on the use of equipment; and
  • Protect employees from dangerous parts of machinery.
  • SALAMAT does not permit or allow any participant to use any machine they not familiar with
This largely unapplicable. The medical equipment used mostly belongs to individuals doctors who are familiar with them

6- The Reporting of Injuries, diseases and Dangerous Occurrences

2.15. SALAMAT is aware that Under the Regulations of 1995, is required to report a wide range of work-related incidents, injuries and diseases to the Health and Safety Executive (HSE), or to the nearest local authority environmental health department. The Regulations require SALAMAT to record in an accident book the date and time of the incident, details of the person(s) affected, the nature of their injury or condition, their occupation, the place where the event occurred and a brief note on what happened.
The following injuries or ill health will typically be reported:
  • the death of any person;
  • specified injuries including fractures, amputations, eye injuries, injuries from electric shock, and acute illness requiring removal to hospital or immediate medical attention;
  • ‘over-seven-day’ injuries, which involve relieving someone of their normal work for more than seven days as a result of injury caused by an accident at work;
  • reportable occupational diseases, including:
    • cramp of the hand or forearm due to repetitive movement;
    • carpal tunnel syndrome, involving hand-held vibrating tools;
    • occupational asthma;
    • tendonitis or tenosynovitis (types of tendon injury);
    • hand-arm vibration syndrome (HAVS), including where the person’s work involves regular use of percussive or vibrating tools; and
    • occupational dermatitis;
  • Near misses (described in the Regulations as ‘dangerous occurrences’).
2.16. SALAMAT will report all serious incidents to The Charity Commissioners in UK Immediately and without delay

7- The Working Time Regulations

2.17. These Regulations implement two European Union Directives on SALAMAT organization
2.18. SALAMAT allows only individual over the age of 18 to be recruited for charity medical work
2.19. SALAMAT allow students under 18 (15-18 years old) to accompany the convoy for experience and exposure to Sudan culture. This is applicable for Sudanese students of Sudanese decent who are born in The UK and who at least one of their parents is in the convoy or agreed guardian by their parents. They can observe help or assist only, but not shouldering any work unsupervised
2.20. SALAMAT observes a 48-hour maximum working week. SALAMAT have an obligation not to require a volunteers to work more than an average 48-hour week (unless the volunteers has opted out and agreed to this voluntarily verbally or in writing);
2.21. Minimum daily rest periods of 11 hours Uninterrupted, 20-minute daily rest break after six hours’ work, to be taken during, rather than at the start or end of the working time (at lunchtime and tea coffee and refreshment breaks
2.22. Extra protection is available to observing young volunteers (aged 15 to 18)
2.23. They are entitled (if they wish) to a daily uninterrupted rest break of 30 minutes after observing for more than 4.5 hours;
2.24. They are entitled to an uninterrupted 12-hour break in each 24 hour period of work (this usually the case).
2.25. The observant are entitled to weekly rest of at least 48 hours in each seven-day period (and unlike adult volunteers, they cannot be made to take this rest over two days averaged over two weeks); and cannot normally observe more than eight hours a day or 40 hours a week. These hours cannot be averaged out. There is no ‘opt-out’ for young workers
2.26. These basic limits on the working week make a vital contribution to health and safety at work.

8- The Workplace Health, Safety and Welfare

2.27. SALAMAT observes the following
  • Adequate lighting, heating, ventilation and workspace (and keep them in a clean condition);
  • Staff facilities, including toilets, washing facilities and refreshment; and safe passageways, i.e. to prevent slipping and tripping hazards.

9- fire safety

2.28. At any location during the charity work we inform participants about fire exists, fire assembly points
2.29. We follow the local guide for fire regulation
2.30. We encourage participants to read the fire leaflet information and to familiarize themselves with fire exits and to read the instructions as ask questions
Signature…………………
Signature…………………………..
Mr (Dr) Mohamed EL Amass
Mr (Dr) Areeg Abdelmahmoud

SALAMAT Chairman
SALAMAT Secretary General

SignatureProfessor Galil Ali
Professor Galil Ali
SALAMAT Trustee